COMMITTEE MEETING

Library 17^th September 2018

Present

John Webb, Jon Bunkell, Allen Harris, Ruth Rawthorn, Duncan Knight, Mark Rawthorn,  Stephanie Bonfield, Nick Smith, Stuart Harris

Apologies

Trevor Banks, Ian Love, Catherine Porter – Has had to resign

Open Forum

No-one in attendance

Previous Minutes

Proposed by Stephanie Bonfield, seconded by Duncan Knight. All in favour.

Action Points

1. Write to lifetime members to thank them after refurbishment, letter droughted: Action JW Ongoing
2. Write to VP’s to ask join or donation: Action SB - Ongoing
3. Check rules and come up with drugs policy, both organisations involved: Action JW Ongoing
4. Pencil in date next year for Open Air Cinema: Action SB – Ongoing
5. Speak to people regarding their monthly lifetime membership payments: Action JW 17/09/18
6. Lifetime membership cards need to be designed and sourced: Action JB 17/09/18
7. Look into prices for Vine Lounge blinds: Action NS 17/09/18

Finance

• 2 months: July was good £11,000 against £7,000 last year. August was bad £6,500 against £8,500 but we did have the refurbishment and it’s the holiday month.
• GP % has dropped but we are paying extra on our barrels to repay loan.
• Hall needs to be booked out more, we have paid out £630 in refunds but not many bookings coming up, is it still worthwhile?
• £2,500 profit for the year so far.
• Trust to pay non VAT bills for refurbishment.
• Stocktake not as good but ok under the circumstances – refurb.
• The list for lifetime members has gone missing but we believe there are some people who still owe their monthly payments. We need to speak to these people: Action JW
• Lifetime membership cards need to be designed and sourced: Action JB
• Next Year Memberships: Lifetime Single £180, Lifetime Family £225, Single £10, Family £15 Proposed by Jon Bunkell, seconded by Mark Rawthorn. All in favour.

Entertainments

• Stiff in the morning hasn’t been selling so we need to a push on Facebook.
• Ruth will be cancelling the children’s Halloween party and Christmas fair as hasn’t had time to organise these.

Bar

• We will have a staff meeting to discuss cleaning etc.
• Aimee & Larissa both off at the moment, Stephanie is happy to cover if we need it.
• We have a new craft beer pump installed in the vine lounge.
• Gin Fizz event – Adnams are coming up trumps. Fentlemens will do a lot if we buy our mixers from them.
• Stephanie suggested a mulled wine tap so will contact Olly and see what he can do.
• Vine lounge refurb is completed, John said thank you to everyone for their help.
• Family Bar refurb will probably be delayed until July 2019 as some jobs will need to be done beforehand e.g.

knock down wall and boiler removed.

Trust Report

• Trust are busying with requirements from the football club with fundraising for the new pavilion.
• There have been complaints about the grass cutting, they are meant to do 10 cuts a year, they are currently on cut 5.
• There has been some work in the play areas including new bark.
• They are currently considering the funding and precept for next year, is there anything we need? The prelim meeting is in October.

Any Other Business

• Duncan Knight suggested we have some blinds in the Vine lounge, similar to the library. We will speak to the person who done those: Action NS

Close 8.56pm

Date of next meeting Monday 15^th October 2018 @ 8pm in the library