COMMITTEE MEETING

Library 16^th July 2018

Present

John Webb, Trevor Banks, Jon Bunkell, Allen Harris, Ruth Rawthorn, Duncan Knight, Mark Rawthorn,  Stephanie Bonfield, Nick Smith, Stuart Harris, Catherine Porter

Apologies

None

Open Forum

No-one in attendance

Previous Minutes

Proposed by Allen Harris, seconded by Stephanie Bonfield. All in favour.

Action Points

1. Purchase a new glasswasher: Action JW - Ongoing
2. Write to lifetime members to thank them after refurbishment: Action JW Ongoing
3. Write to VP’s to ask join or donation: Action SB - Ongoing
4. Check rules and come up with drugs policy: Action JW Ongoing
5. Pencil in date next year for Open Air Cinema: Action SB

Finance

• Deposit for refurb has gone under as capital purchase.
• Subscriptions up to £7800.
• Bar take up £11,000, we’re up 33% compared to elsewhere down 8%.
• ADT is 3 months cancellation, so will save come August.
• Wages up due to lots of functions.

Entertainments

• Funday was another successful event raising £3000 for the trust.
• Stephanie suggested a gin & Fizz weekend for the ladies, we will ask Olly at the next meeting.
• Stephanie suggested an open air cinema on the playing field, costs £1000 for screen for 2000 people, generators, event kit, walkie talkies and risk assessment, back up generator and person to work it. Could charge £5.00 a ticket. We would have to pay for film as copywrite. We could have bar, BBQ and popcorn. We should pencil in a date for next year. Action: SB

Bar

• We will have a staff meeting after the refurb to discuss cleaning etc.
• We received a letter from The Orchard Players thanking us for our co-operation.

• The refurb has started and we are ahead of schedule
• We have a stocktake on Friday 20^th July, may take a little longer this time due to refurb.
• New alarm has been installed.

Trust Report

• Trust are doing well, hall hire holding up nicely.
• Bought new gazebos for funday but want to purchase 3 more.
• Air conditioning in library is being done on Monday 23^rd
• Sandra Bumphry has resigned and will work til the end of august, new lady will be at the next trust meeting. Mark browning has resigned from the chair and as a trustee so Iain Bramhill has taken over the role of Chairman.

Any Other Business

• Jon Bunkell suggested a push on lifetime membership in November.

Close 8.50pm

Date of next meeting Monday 17^th September  2018 @ 8pm in the library