COMMITTEE MEETING

Library 15^th October 2018  20:00PM

Present

John Webb, Jon Bunkell, Allen Harris, Duncan Knight, Mark Rawthorn,  Stephanie Bonfield, Stuart Harris, Dave Busby, Trevor Banks.

Apologies

Ian Love, Nick Smith ,Ruth Rawthron.

Open Forum

No-one in attendance

Previous Minutes

Proposed by Alan Harris, seconded by John Webb. All in favor.

Action Points

1. Write to lifetime members to thank them after refurbishment, letter droughted: Action JW Ongoing/ at proof stage
2. Write to VP’s to ask join or donation: Action SH - Ongoing
3. Check rules and come up with drugs policy, both organisations involved: Action trust - Policy amended Trust to confirm.
4. Date provisionally set for open air cinema 31^st August, full cost out and finer points clarified by next meeting. Action SB.
5. Speak to people regarding their monthly lifetime membership payments: All paid- no further action
6. Lifetime membership cards need to be designed and sourced: Completed.
7. Look into prices for Vine Lounge blinds: Action NS - ongoing

Finance

• September takings down by £1,200.
• GP % has dropped but we are paying extra on our barrels to repay loan. Trevor banks expressed that the sugar tax is yet to be passed on to our consumers.
• The list for lifetime members has gone missing but we believe there are some people who still owe their monthly payments. We need to speak to these people: Completed
• Lifetime membership cards need to be designed and sourced: Completed JB
• Alarm agreement has now ended and will show next month.
• Entertainment is down £470 which is disappointing. It was suggested this was due to lack of advertising of main events and the cancellation of bar Olympics. It was suggested that bar Olympics be held during December as participants will be in the festive mood and main holiday season will have ended. JW & JB consult if this could work.

Entertainments

• David expressed that the event was lacking advertising and suggested radio adverts and banners for highlight larger events.

• Christmas hamper draw tickets have started to sell.
• Abba ticket sales have been disappointing even with the large push of late, it is thought this event may break even.

Bar

• Staff meeting overdue, yet there has not been time for this with other pressing matters needing attention. JW and JB to speak to staff individually regarding cleaning etc.
• Gin Fizz event – Adnams have supplied a selection of glasses, chalk boards and posters, they are happy to assist in other ways also. SB suggested that the gin range needed to be revamped as this was a trend which we could make work for us. JB and SB have purchased a selection by Whitley Niell and it is selling extremely well.
• We are still awaiting a boiler quote JB & JW to chase.

Trust Report

• They are currently considering the funding and precept for next year, is there anything we need?

Any Other Business

None

Close 8.59pm

Date of next meeting Monday 15^th October 2018 @ 8pm in the library