Minutes – 15th October 2018

COMMITTEE MEETING

Library 15th October 2018  20:00PM

Present

John Webb, Jon Bunkell, Allen Harris, Duncan Knight, Mark Rawthorn,  Stephanie Bonfield, Stuart Harris, Dave Busby, Trevor Banks.

Apologies

Ian Love, Nick Smith ,Ruth Rawthron.

Open Forum

No-one in attendance

Previous Minutes

Proposed by Alan Harris, seconded by John Webb. All in favor.

 

Action Points

  1. Write to lifetime members to thank them after refurbishment, letter droughted: Action JW Ongoing/ at proof stage
  2. Write to VP’s to ask join or donation: Action SH - Ongoing
  3. Check rules and come up with drugs policy, both organisations involved: Action trust - Policy amended Trust to confirm.
  4. Date provisionally set for open air cinema 31st August, full cost out and finer points clarified by next meeting. Action SB.
  5. Speak to people regarding their monthly lifetime membership payments: All paid- no further action
  6. Lifetime membership cards need to be designed and sourced: Completed.
  7. Look into prices for Vine Lounge blinds: Action NS - ongoing

Finance

 

  • September takings down by £1,200.
  • GP % has dropped but we are paying extra on our barrels to repay loan. Trevor banks expressed that the sugar tax is yet to be passed on to our consumers.
  • The list for lifetime members has gone missing but we believe there are some people who still owe their monthly payments. We need to speak to these people: Completed
  • Lifetime membership cards need to be designed and sourced: Completed JB
  • Alarm agreement has now ended and will show next month.
  • Entertainment is down £470 which is disappointing. It was suggested this was due to lack of advertising of main events and the cancellation of bar Olympics. It was suggested that bar Olympics be held during December as participants will be in the festive mood and main holiday season will have ended. JW & JB consult if this could work.

 

Entertainments

 

  • David expressed that the event was lacking advertising and suggested radio adverts and banners for highlight larger events.

 

  • Christmas hamper draw tickets have started to sell.
  • Abba ticket sales have been disappointing even with the large push of late, it is thought this event may break even.

 

Bar

 

  • Staff meeting overdue, yet there has not been time for this with other pressing matters needing attention. JW and JB to speak to staff individually regarding cleaning etc.
  • Gin Fizz event – Adnams have supplied a selection of glasses, chalk boards and posters, they are happy to assist in other ways also. SB suggested that the gin range needed to be revamped as this was a trend which we could make work for us. JB and SB have purchased a selection by Whitley Niell and it is selling extremely well.
  • We are still awaiting a boiler quote JB & JW to chase.

 

 

Trust Report

  • They are currently considering the funding and precept for next year, is there anything we need?

 

Any Other Business

None

 

Close 8.59pm

 

Date of next meeting Monday 15th October 2018 @ 8pm in the library

Entertainments 2018

January

18th - Bingo in Vine Lounge

27th - Karaoke in Vine Lounge

February

15th - Bingo in Vine Lounge

17th - Quiz Night in Village Hall – CANCELLED

March

15th - Bingo in Vine Lounge

17th - Race Night with Capel Plough in Village Hall

24th - Onion Band in Vine Lounge

29th-2nd - Beer Festival

31st - Childrens Easter Party - CANCELLED

April

7th - Karaoke in Vine Lounge

19th - Bingo in Vine Lounge

21st - Noasis Tribute Act in Village Hall

May

17th - Bingo in Vine Lounge

19th - The Seventh House in Village Hall

June

27th - Pool Tournament & BBQ in Family Bar

9th - Funday at Playing Field

21st - Bingo in Vine Lounge

23rd - Karaoke in Vine Lounge

July

19th - Bingo in Vine Lounge

August

16th - Bingo in Vine Lounge

25th - Karaoke in Vine Lounge

26th - Bar Olympics & BBQ in Family Bar & Vine Lounge

September

20th - Bingo in Vine Lounge

29th - Stiff in the morning in Village Hall

October

6th - Karaoke

18th - Bingo in Vine Lounge

27th - Halloween Party in Village Hall 4pm-6pm

November

3rd - Bonfire Disco in Village Hall

15th - Bingo in Vine Lounge

24th - Christmas Fair in Village Hall

December

13th - Christmas Bingo in Vine Lounge

15th - Karaoke in Vine Lounge

16th - Children’s Christmas Party in Village Hall 2pm-4pm

31st - New Years Eve in Village Hall